The Senior Project Management Specialist manages, facilitates and supports activities related to the execution of geotechnical projects. Coordinates all facets of projects, including project schedule and deadlines for submission of deliverables, scheduling initiation and completion of field activities, planning and coordinating staff resources, scheduling and attending project meetings, scheduling and coordinating field equipment, organizing and maintaining project files (plans, reports, etc.), monitoring contracts, budgets, change orders, subconsultant and subcontractor agreements, and coordinating with accounting to produce and issue project invoices. The Project Management Specialist serves as internal team point of contact, ensuring effective communication and team coordination. Facilitates development of project, resource, and staffing plans, secures required resources, tracks and reports on progress, troubleshoots issues, and ensure project results meet requirements regarding technical quality, reliability, schedule and budget.
Essential Duties and Responsibilities
- Partners with clients, technical project managers, and Principals/Associates to develop work plans for individual projects, particularly those larger and more complex, or multiple mid-size to smaller projects, simultaneously.
- Manages and forecasts workload needs, identifying gaps and staffing needs and partnering with managers to address those needs.
- Leads project execution efforts including staffing and scheduling, client meetings, contract adherence, budget review and invoicing, and related deliverables.
- In partnership with Discipline Leader, Assistant Discipline Leader, and Group Leaders, allocates appropriate staff resources for project execution and pursuits.
- Partners with the contracts team to process sub and prime agreements.
- Coordinates among disciplines to ensure project needs are met, including assisting other disciplines in identifying appropriate staffing to fulfill commitments.
- Regularly evaluates project management processes and systems, developing and implementing improvements as appropriate.
Knowledge, Skills and Abilities Required
- Bachelor’s degree from an accredited college or university, or equivalent combination of education and work experience.
- 5+ years of relevant experience in the A/E industry or other professional services industry. Project management experience highly preferred.
- Proficiency with MS Office applications (Word, Excel, Outlook, Teams, Project) and Adobe Acrobat. Experience with Deltek Vision preferred.
- Professional-level verbal and written communication skills.
- Strong organizational skills, time management skills, and attention to detail.
- Demonstrated ability to work independently with a high level of initiative, effectively meet set deadlines, and adapt to changing requirements.
Physical Requirements / Work Environment
- Normal office environment with moderate noise levels, occasional lifting of up to 25 lbs., prolonged sitting and regular walking, bending, standing and reaching.
- Ability to perform consistent work on a PC with prolonged view of a monitor/screen.
- Willingness and ability to travel occasionally as needed.
Compensation offered will be based on a variety of individual factors, including education and experience, as well as internal equity. GeoEngineers’ salary ranges are reviewed and updated each year and employees are eligible for pay increases based on individual performance. As part of our competitive total rewards package, employees in this role may also be eligible for our annual year-end bonus offering, subject to program eligibility requirements.
At GeoEngineers, investing in our people is a top priority. In addition to competitive and equitable pay, we are proud to offer a wide range of benefits to support employees and their families, including healthcare (with travel benefit for care not locally available), 401(k) with company match, short-term and long-term disability, life insurance, wellbeing benefits, paid vacation and sick time and paid holidays, among others. View our full listing of benefits here.
Our Commitment to Belonging at GeoEngineers
When people feel they can bring their whole selves to work, that they have a voice and are supported and respected, it creates trust and a feeling of belonging— employees then flourish, grow their careers, and do the best work of their lives. A culture of belonging allows our employees to thrive and our company to prosper. This is a journey, and we are committed to doing the work, learning and evolving as we go.
GeoEngineers is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations, and ordinances.
GeoEngineers is also committed to working with and providing reasonable accommodation to individuals with physical and mental disabilities. If you need special assistance or accommodation while seeking employment, please contact Human Resources at hr@geoengineers.com or by phone at (425) 861-6000. We will then make a determination regarding your request for reasonable accommodation on a case-by-case basis.
We welcome and encourage individuals from all backgrounds and experiences to apply for openings on our team. We would love for you to join us!
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